9+ Best Melbourne Meeting Room Rental Providers

Meeting room rental is big business, but where should you go for your next meeting, video conference or gathering? Well we've done the hard work for you.

We'll look at the best Melbourne meeting room providers that offer rooms to rent with various equipment by the hour, day or even week. 

Some are co working spaces, others are educational providers and some are non profits, so decide what facilities you need, location to you and book accordingly. 

There's many booking agents out there too, but you'll get the best rate if you go direct. 

1. Executive Centre

  • Rooms from $40/hour
  • Video conferencing
  • On site receptionists

Located a stones throw away from the heart of Melbourne, The Executive Centre is a space rental business created for ambitious professionals to thrive. They have been operating since 1994, and providing great support and services to their clients.

The Executive has acknowledged that companies invest in spaces with productivity in mind, and have fostered their services to support this greatly.

Their spaces can be used for coworking, private offices, virtual offices, meetings and conference events.Their room configurations include standard meeting rooms, U-Shape rooms, classroom style rooms and theatre style rooms.

Their services include state of the art technology, high-performance audio/visual technology, on site assistance, and custom layouts.

Their virtual office plans include call handling by professional, in house staff, and a business address.

Their meeting and conference rooms also provide audio and video conferencing facilities, with the support of in house IT experts and high-speed guest WiFi. Further information can be found via their website or inquiry.

Address 

727 Collins Street, Docklands

Phone 

03 9977 9699

Services 

Latest technology, audio/visual machines, on-site support, WiFi


2. United Co

  • Audio visual facilities
  • Front desk concierges
  • Hourly or memberships

The United Co is highly regarded space rental building, located in Fitzroy, just 3km’s from Melbourne CBD. While they boast an in-house cafe, Fitzroy is packed with incredible cafés, restaurants, bars, galleries and boutiques right outside United Co’s front door.

The renovated two-floor building is spacious and hosts an array of spaces for their members to work and thrive in.

They provide space for private office space, coworking spaces, event and meeting rooms and virtual rooms.

All of their meeting room and boardrooms provide the latest AV equipment, and provide the opportunity for face to face, and video conferencing. Full range, high speed internet is available in the facility.

Their extensive services include a front desk concierge, community managers, lounge and collaborative areas, phone booths and daily cleaning.

There is also a members kitchen, wellness space, refreshment areas, a parents room and meditation room. Parcel handling, printing services and parking space is also available.

Address

425 Smith St, Fitzroy, Melbourne, VIC, 3065

Phone

03 7018 8888

Services

Wellness Room, Parent Room, In-house cafe, Storage, Parking, Concierge


3. Waterman

  • Video conferencing facilities
  • On site receptionists
  • Hourly or memberships

Waterman is a room rental business, providing a wide range of flexible spaces and services for their members. With locations in Chadstone, Caribbean and Narre Warren, their well designed spaces are planned with maximum productivity and community in mind.

Their locations are close to great cafés and retail spaces, with in house lunch rooms available for members.

Their spaces facilitate meeting rooms, shared offices, coworking spaces, and hot desking. Their meeting rooms are designed to be spacious, and varied to suit client needs.

From small, intimate rooms to board rooms, large rooms and conference rooms with AV technology for video conferencing. Their membership services extend to dedicated desks, leased offices, $30 memberships and online services too.

Their amenities include high speed wifi, printing facilities, in house support staff, parking options, and free networking events. Some of their locations also include a tranquil rainforest room and outdoor breakout spaces.

Address

Chadstone, Caribbean, Narre Warren, VIC

Phone

03 8782 3777

Services

WiFi, Storage Space, AV Technology, Breakout Spaces, Staff Support


4. Creative Cubes

  • Various locations across the region
  • Tele-conferencing facilities
  • Hourly or memberships

Creative Cubes is a meeting room rental business with locations in Richmond, Hawthorn and South Melbourne.

They are home to small, medium and enterprise businesses, and pride themselves on their first class facilities. Their spaces are modern, sleek and full of light, with modern furniture and space decor.

Their spaces include office space, coworking space, meeting and conference rooms, event space and studios. Flexible membership options are available for monthly space hire, and casual hire.

Their conference and meeting rooms, available to be rented by members and non-members. All of their rooms include plug and play technology, telephone conference facilities, large TV screen, whiteboards and lightning speed WiFi.

Their studio spaces are versatile and can be used for photography, videography, yoga, meditation rooms, and business training days.

Their amenities extend to catering, bathroom access and kitchen access, mail handling, concierge services, printing, end of trip facilities and parking space.

Address

Richmond, Hawthorn, South Melbourne

Phone

1800 911 584

Services

Mail Handling, Concierge Service, Parking, WiFi, AV Equipment


5. Monash University Conference Centre

  • Large range of spaces available
  • Audio and visual conferencing
  • On site catering options
  • Administrative/IT support

Monash Universities Conference Centre is located in the heart of the city, in Collins Street. Equiped with boardrooms, seminar rooms, executive offices and dining space, their spaces are designed to be well lit, functional and comfortably meet the needs and expectations of clients.

Their rooms vary in format, from boardroom spaces, to u-shape spaces, theatre, cabaret and classroom setups. Their facilities include disability access and administrative support, with skilled support staff.

They are equipped with leading technology and award winning catering services. Their catering services include express/working breakfasts, morning and afternoon tea, artisan sandwich options, full day packages, and more.

Their seminar and board rooms are equipped with high range presentation equipment such as ceiling data projectors, VGA and HDMI connectivity, sound systems, electronic white boards and video/teleconferencing facilities.

Enquiry forms and further information on their conference centres, room shape, type and capacity can be found on their website.

Address

Level 7, 30 Collins Street, Melbourne VIC 3000

Phone

03 9903 8000

Services

Catering, AV Technology, Staff Support, Foyer, WiFi


6. Thrive Network

  • Video conferencing facilities
  • Range of room types available
  • Onsite receptionists
  • Casual or membership rates

Thrive Network is located in South Melbourne providing high quality shared spaces. Their spaces include meeting rooms, coworking spaces, private offices, board rooms, and event spaces. Virtual offices are also available.

Their office and coworking spaces include printing facilities, small meeting rooms, breakout space and fully equiped kitchens. Locker room storage, end of trip facilities, and mail services are also available.

Their board and meeting room amenities include wifi or hard wire internet, whiteboards, flat screen TV’s, screen sharing technology, refreshments, kitchen facilities and catering. This allows for video conferencing, and presentations to be executed efficiently. There are also numerous parking options.

There’s various membership and fee options available for each service and room type, with casual and ongoing arrangements available.

Thrive Network is also part of the Proximity Spaces Network, meaning members can use other facilities from other providers in the network if they are in closer proximity to them.

Address 

Levels 2 & 3, 52 Albert Road, South Melbourne, VIC 3205

Phone 

0490 536 752

Services 

AV Equipment, Internet, Catering, Storage, Mail, End of Trip Facilities


7. Prestige Executive Suites

  • Located in the suburbs
  • Audio visual facilities
  • On site receptionists

Located in the lush suburb of Bentleigh, Prestige Executive Suited provides a wide range of meeting rooms and offices to be hired out for use.

Their services include serviced offices, virtual offices, mail service, casual offices, and board room hire. Their facilities are well lit, with huge windows and amenities such as a kitchenette are available in house.

Their shared office facilities are professional, and affordable, and an in house reception, admin and secretarial service team are available to support in business needs.

Their meeting rooms are spacious, sleek, with beverage facilities, wifi and audio visual equipment included in their rental arrangements. The audio visual technology allows for video conference calls, virtual meetings and other technological convenience.

Their serviced offices are modernly furnished, equiped with computers, wifi and printing, and provide tea and coffee facilities.

Their virtual offices include an independent business landline, voicemail delivery and mail handling. Standard, silver, gold and platinum plans are available.

Address

Level 1, 441 South Rd, Bentleigh Victoria 3204

Phone

03 9550 0888

Services

Secretary, In-house Staff, Mail Handling, AV Equipment, Refreshments, Kitchenette


8. Ross House

  • Non-profit community building
  • Over 10 different meeting rooms
  • Video conferencing facilities

A unique self-managed and community owned not-for-profit building in Australia. Located in the heart of Melbourne CBD, in Flinders Lane. Ross House provide humbly priced and accessible spaces, for anyone to hire.

Managed by members of the Ross House Association, their members group is made up of self-help groups and small communities striving towards creating social justice and environmental sustainability within society.

They have over 10 meeting rooms available, all including kitchen access and whiteboards. They have projectors and built in AV systems in their Hayden Raysmith Room, which can be hired during or after business hours. The technological equipment makes it possible to have video conferences.

Ross House has a strong environmental focus, and use recycled materials, vegetable based inks and source equipment from local suppliers wherever possible.

Some of their amenities include dishwater hampers, paper shredders, guillotines, binding resources, photocopying services, WiFi services, AV equipment, data projectors and a PA system.

Address

247-251 Flinders Lane, Melbourne VIC 3000

Phone

03 9650 1599

Services

Parking, Printing Facilities, Audio Visual Equipment, WiFi


9. OC House

  • Community house
  • Video conferencing via casting
  • On site catering available
  • On site admin support

OC House is located in North Melbourne, a touch out of Melbourne’s CBD, nearby great cafés and restaurants, bars and parks.

Their floorpan is modernly designed for efficiency and comfort. They offer membership options for coworking spaces, private offices, flexible desks, virtual offices and also provide venue hire options.

Amenities for their coworking and office spaces include high speed wifi, printing facilities, well equiped kitchens, end of trip facilities, quiet breakout rooms and parents rooms.

Their social amenities include community staff and reception services, breakout spaces and an open lounge, networking events, and workshops.

Their hire rooms include traditional boardrooms, classroom style rooms, theatre style rooms. Each room is set up with a data-projector, whiteboard, telephone and chrome cast enabling video conferencing. On site catering is available, however there is an on-site cafe within the building.

Further perks for their members include tea and coffee, Friday night wines, plant abundance.

Address

552 Victoria St, North Melbourne Victoria 3051

Phone

03 9320 6803

Services

WiFi, AV Equipment, In House Staff, Refreshments, Storage. 


How Much Are Melbourne Meeting Rooms To Rent?

After doing extensive market research most meeting rooms are around $30-$40 for the smallest which usually sit around 1-6 people. Larger rooms are likely around $50-$60 and board room style rooms of up to 12-15 people are around $100 - $150 per hour depending on space. 

The best option is to check the website of the meeting room provider you like for an accurate price list and if this isn't available, make an inquiry via the website.

Some websites offer meeting room booking facilities under a brokerage, likely taking 10-20% of the rate, so you may get a better rate by going directly to the provider. 

How Melbourne Meeting Room Rental Works

Most meeting room vendors are co-working or shared office spaces, that rent out the rooms to non members as well, especially after hours, weekends or when it's quiet. 

Additionally many universities in Melbourne offer meeting room rental, especially during semester breaks or after hours. 

Likewise non profit community centres are a good option to support the community. You may find prices are more affordable here as the occupancy rates are much lower. 

You'll likely be charged hourly or daily, depending on your needs. Members of co-working spaces may get discounted rates so consider becoming a member if you're using it on many occasions.